Wednesday, April 17, 2013

DEAN'S COUNCIL MINUTES: April 16, 2013



I.                  Introducing Bobbi Burns, Major Gifts Officer

 The UVM Libraries, along with the Fleming Museum and the Honors College, have a Major Gifts Officer to help build relationships with potential donors and acquire donations over $25,000. Mara introduced Bobbi Burns, who moved here from Lexington, Kentucky, to the Dean’s Council. Burns reported that Billings’ fundraising is at $4.5 million—half of $9 million needed. She intends to advocate for the Libraries at the UVM Foundation. “Think about ways I can help you,” Burns said. 

II.                  LibQUAL Update

The Libraries’ LibQUAL survey will close out this week. Response rate is on par with previous years: 700 for BH, 200 for Dana. The great philanthropic experiment might not have made an additional impact, although it has been well received. B/H Circulation and Dana Medical are making a final push this week for participation. 

III.                Major Announcement from Administration

The University of Vermont is undergoing an administrative reorganization. Dean Mara Saule has been named CIO in this new structure. The change does not affect the libraries role at UVM and faculty and staff will not be affected. The change does, bring Admin Information Technology and Academic Information Technology into alignment. 

IV.                LibStaff

Paul Philbin reported that information-sharing in the Libraries is getting a makeover. A survey about Libstaff discovered that people aren’t using Libstaff generally. Access Services is exploring ways to create an improved document portal that will encompass Sharepoint and Wikis, among others. 

 V.                  Cortney Cahill and Dean’s Council Leadership 

The Dean’s Council is continuing its leadership development work consultant Cortney Cahill. The next meeting is Tuesday, April 23, 9-Noon, in the Phi Beta Kappa room in Waterman. 

VI.                Libraries Faculty 

The Libraries Faculty convenes for a meeting on Thursday, April 18, 2-3:30 p.m. in the Dean’s Conference Room.   

VII.              General Updates

Sarah Gordon will be working with the UVM Auditor on best practices for keeping all kinds of records safe and private. 

Alison Armstrong reported that the foundational Gen Ed writing piece has been approved by faculty senate—which will double the number of classes or sections related to teaching info literacy. Also, four units (Nursing, Anthropology, CDAR and Romance Languages) are piloting the WILD program, which stands for Writing Information Literacy in the Disciplines. Furthermore, the CATQuest usability report has been conpleted, and soon recommendations will be brought forward to DC for how to take care of CATQuest going forward. Alison is working with Mara and Nancy to revitalize a Diversity and Internationalization Committee. Alison is working with Sarah to create and streamline the process of hosting interns in the Libraries. 

Paul Philbin mentioned a possible change in summer hours, but the matter is still under review. 

Birdie MacLennan said that VTDNP  is back on board with Erenst Anip at the helm. The search for a digital support specialist is underway.  Her department will celebrate comings and goings with a pizza party on April 25 at noon. 

Selene Colburn reported that she, Mara and others have been in a discussion with the SGA about the Textbook on Reserves issue. She and Mara also have been working with the Vermont Folk Life Center on examining an affiliate situation with them. 

Laura Gewissler said the IR committee is charging along. Also, she mentioned that for Electronic Theses and Dissertations (ETD’s), we’re considering whether to join ProQuest again.  

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