DEAN’S COUNCIL MINUTES
A Meeting of the Dean’s Council was held on Tuesday, April 17 from 9:15 to 11:15 a.m. in the Dean’s Conference Room.
MEMBERS PRESENT: Mara Saule, Marianne Burke, Paul Philbin, Birdie MacLennan, Keith Gresham, Selene Colburn, Peter Blackmer and Nancy Bercaw
ABSENT: Jeff Marshall
I. CDI opening follow up.
Mara thanked the CDI Steering Committee, and others including Scott Miller, for their help with the press conference on Monday at 11:30. The CDI launch was featured on both television stations last night and in the Vermont section of The Burlington Free Press today. VPR was scheduled to air an interview with Mara today at Noon.
Selene Colburn will send a broadcast message reminder about the Library Forum (Wednesday, April 18 at 10:30 a.m. in the CDI space) as well as the Open Houses (Thursday and Friday from 1-3 p.m. in the CDI space).
II. R2 Next Steps
Birdie led the discussion with the question of how the R2 Report was going to be distributed.
Mara explained the logistics for the receipt of the report as follows:
· Draft report delivered on April 23 to the Dean’s Council.
· Conference call for the Council to discuss draft on April 25.
· Return Visit set for April 27 with an 8:30 a.m. meeting with Dean's Council and libraries-wide Power Point presentation at 10:30 in the staff lounge.
She further explained that the intent of the Dean’s Council review is to look for inaccuracies in the report. She reiterated that the review process will be as open as possible, but that it must be as accurate as possible as well to eliminate errors that could lead to unnecessary confusion. During the April 27 Power Point presentation, R2 will walk through the report with the entire group and R2 will be prepared for feedback and comments from all. Copies of the report will be distributed openly after the R2 presentation with an outline of “next steps” for reviewing, shaping, and addressing the R2 recommendations, including broad libraries input and participation.
Paul Philbin reported that he is finalizing a year-long planning process with St. Michael’s College which will allow students to borrow books from both institutions.
Marianne Burke explained that security is improving at Dana Medical Library partly due to the implementation of a “UVM Affiliates Only” policy after 9 p.m. UVM Affiliates can gain access to the building using their Cat Card. She also said that Dana has begun to survey its patrons to better know who is using the facilities.
Peter Blackmer reminded the Council that time sheet approval continues to be an issue and that approvals must take place at least 4 days before a pay date. Both faculty and staff should be entering vacation and sick time in PeopleSoft so that supervisors can approve the time.
Peter also noted that the Remote Storage Facility (Ave. D in Williston) is shelved and ready to receive material with Special Collections leading the way very soon.
Birdie MacLennan reported that Peter Spitzform has identified collections to be moved and that they should be ready to start rolling. She also added that she is working with Albert on year-end budget projections. Finally, an intern named Emilie Paquin from the University of Montreal School Library and Information will be arriving at B/H on May 2 to work with Birdie and others.
Selene Colburn shared the advertisement (see attached) that she and Daisy created for inclusion in next year’s CAT’S TALE. She explained that the “phone booth” style pictures (featuring students holding up ASK signs) has been an engaging process and she thanked Daisy for her photographic contributions. The images will also be a part of other initiatives such a book mark, a Facebook ad and a Flicker account.
Keith Gresham said that he is moving forward on classroom renovation and that the IM project is going well. Reference is also in the process of weeding materials for storage.