Dean's Council Minutes: January 17, 2012

I. JSTOR

Liaisons will review the JSTOR website and start formulating communications with faculty once everything is in place. A letter will go to faculty at beginning of February, and the deadline for feedback is prior to spring break. Mara will make “heads-up” phone calls to those who may need more direct contact regarding JSTOR.

II. Collection Management

Birdie, Marianne and Paul are reviewing the vacant position, previously occupied by Tina, and trying to determine what kind of changes should be made. They will share their findings with the Dean’s Council at next meeting.

III. Presidential Candidates

Open fora begin Thursday. Alison is taking questions for the faculty panel.

IV. New Employee Orientation Packet

The Council was asked to give feedback to Nancy about the new employee orientation packet.

V. PRIMO/SFX

PRIMO is expected to have a Beta site up by mid semester. Publicity push would then begin in spring. Talk about catalog being classic but going to new interface in fall. SFX is alive and well. The troubleshooting group will receive EX LIBRIS training at the end of the month.

VI. Learning Commons

We are close to having a final report from the architects on the feasibility study.

VII. Special Collections

Special Collections will have a special birthday party in February to celebrate 50 years. The event will include a PechaKucha-style presentation of materials. Other events are forthcoming, as well. Special Collections has new policies on security.

VIII. Open Searches

There are three open staff positions: one Library Support Generalist and two Library Support Senior. Two are now closed to applications and interviews will commence post haste.

IX. Capital Campaign

All submissions have been made. Selene is undertaking an “environmental scan” of libraries’ assessment to get a better sense of what’s happening in each area and what commonalities are.

X. TIF Fund Proposals

Paul and Aaron submitted several requests for funding from the student technology fee, including increased group study spaces, and 50 replacement computers.

XI. Web Advisory Group

The Web Advisory Group is on hold, except in case of emergencies, while people are tied up in PRIMO/SFX.

XII. Tech Update

All the computers have been re-imaged, and we have a number of new printers for patrons. E-copy scanners can be found in the café, Reserves and second floor of B/H, as well as one in Dana.

XIII. VNDP

Birdie and Tom have prepared the grant proposal for Phase II, and should learn the outcome in June or July.

XIV. Institutional Repository

A general proposal report has been submitted to Mara about projects.

XV. DANA

Donna O’Malley is on sabbatical. The search for a business manager to replace (the irreplaceable) Andrea, who is retiring after many years of great service to UVM and the Libraries, will commence. Also, a search to fill the open faculty line (Angie Chapple-Sokol) will begin as well. In other news, Dana has created electronic/print study guides to enhance the medical students’ preparations for board exams.