A Meeting of the Dean’s Council was held on Tuesday, April 29 from 9:00 to 11:00 a.m. in the Dean’s Conference Room.
MEMBERS PRESENT: Mara Saule, Jeanene Light, Paul Philbin, Selene Colburn, Peter Blackmer, Birdie MacLennan, Keith Gresham, Jeff Marshall and Nancy Bercaw
The main focus of the meeting was to share what’s happening across the libraries in the context of ongoing libraries and university strategic planning. Mara commented that “a lot of great work” is taking place right now and it should be acknowledged and appreciated.
The library website redesign is moving forward. Paul will hold an open forum soon to share the Implementation Committee’s work.
A Bailey/Howe population density report, recently compiled by Angus for Paul, features maps of each floor depicting what areas are being used and when. The report will be helpful in strategic planning and in re-visioning Bailey/Howe spaces. Paul thanked Angus for the great work. You can see Angus’ write up at http://docs.google.com/Doc?id=dgb55c24_48f94mzrgh and his charts at http://www.uvm.edu/~pphilbin/pop_density.pdf
Paul recently met with some Telecom experts about working toward ubiquitous wireless service in BH. Funding will be generated by the student tech fee.
The UVM servers are being moved to Tech Park off Kimball Ave. Libraries servers may move there as well, once power and air conditioning issues are resolved. The vacated space in BH (the “Machine Room”) may be repurposed.
Thirty-five classrooms will undergo technical improvements this summer.
Birdie reported that the recommendations from Robert Cleary, a library collections budget consultant, have arrived. The FINAL report can be found at http://docs.google.com/View?docid=dgb55c24_49hq7hcjf3 and a sample budget is located at http://spreadsheets.google.com/pub?key=pJT7Aqd4Ur015EfKRcR4dWw The results are controversial, Birdie cautioned. A broad and focused discussion is needed.
The weeding work on third floor and in reference is on schedule. Because it’s such a complicated and large process, the actual move may require professionals. Three estimates have been requested.
The Tech Services Work Group is now working toward implementation steps for a common BH/Dana e-resources unit. Tina Kussey is leading the charge.
The IMLS grant application for the CDI continuing funding is out the door, Jeff reported.
Special Collections will have a grad intern this summer from the history department.
Mara and Jeff had a meeting with JP Dowd from Leahy’s office. JP was very impressed by Special Collections work. JP seemed to seriously consider our needs and requests.
The leak situation is Spec. Collections appears to be resolved. Jeff is working on how and when to move the reference materials back down.
Jeff and Selene represented the libraries on UVM Student Research Day, April 17, at the Davis Center. Selene/Jeff served as judges as well. Selene wants to explore her ideas for future Research Day activities.
The new libraries’ logo will soon be available for use. Templates are going up on LibStaff and letterhead has been ordered. A fun and functional event is being planned to kick off the new designs, which will be both easy and accessible.
Selene is working with Joe Speidel in State, Fed & Community Relations to create brochures about the CDI. Selene will go to a few City Council meeting to showcase libraries’ work.
The Communication Team’s signage project is underway. The team is currently taking an inventory of what signs are where.
At Dana, Jeanene reported that several work groups are considering space needs and new service models.
The new passwords on the public computers at Dana have worked well in terms of keeping computers available to primary patrons.
Peter noted that he and Scott were still waiting on flooring quotes for the entryway in B/H. They would like to start on the renovation project after the semester ends.
Keith said that the reference collection weeding and moving efforts were on schedule.
For the summer months, the reference department will consider testing a new “wireless bell” service at the desk. Students would get prompt assistance by ringing the bell.
“Reference alley” has new chairs which has greatly enhanced the area.
Mara pointed out that the D& D council has been hard at work.
There is also a forum on open access being planned by Dana and B\H Collections Management Services.
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